NS-ADMIN sample questions

Question 1

A manufacturing company uses a custom record called 'Quality Inspection' which is a child record of the standard Item record. A new requirement mandates that when an inspection record is created from the Item record's sublist, the 'Inspector' field on the new inspection record should default to the current user. However, if an inspection record is edited later by a manager, the original inspector's name must remain unchanged. Which configuration on the custom record definition will achieve this?

Accepted Answer

On the 'Inspector' custom field, set the Default value to 'Current User' and on the Validation & Defaulting subtab, check 'Store Value'.

Answer

On the 'Inspector' custom field, set the Default value to 'Current User' and uncheck the 'Formula' checkbox.

Answer

On the 'Inspector' custom field, set the Sourcing & Filtering to source from the 'Created By' field.

Answer

On the 'Inspector' custom field, check the 'Formula' checkbox and set the Default Value formula to {user}.

Question 2

A SuiteFlow is designed to place a sales order on hold if the total amount exceeds the customer's credit limit. The workflow correctly triggers and sets the hold status on creation. However, users report that when they edit an existing sales order and add a line item that pushes the total over the credit limit, the hold is not applied. The workflow is configured to run on 'Create' and 'View or Update'. What is the most likely cause of this issue?

Accepted Answer

The 'On Update' trigger is not configured to execute for the 'User Interface' context.

Answer

The workflow's release status is 'Testing', which only allows the administrator to trigger it.

Answer

The workflow condition is set to trigger 'Before Record Load' instead of 'Before Record Submit'.

Answer

The workflow is missing a 'Scheduled' trigger type to handle edits.

Question 3

During release preview testing, an administrator notices that a key financial report, which relies on a complex saved search, is producing incorrect totals. The same report works perfectly in the production account. All customizations were successfully copied to the release preview environment. Which of the following is the most effective initial troubleshooting step?

Accepted Answer

Review the New Release Notes for changes to the underlying record structures or search functions used in the saved search.

Answer

Immediately file a support case with NetSuite, providing the internal IDs of the report from both environments.

Answer

Request a sandbox refresh from production to ensure the data is identical.

Answer

Export the search results from both environments to a CSV file and perform a VLOOKUP in Excel to find discrepancies.

Question 4

An administrator needs to create a saved transaction search that shows all sales orders and provides the date of the most recent login for the sales rep assigned to each order. Which TWO of the following steps are required to accomplish this? (Select TWO)

Accepted Answer

On the Results subtab, add the 'Sales Rep Fields...' join, and from that join, select 'Login Audit Trail Fields...' and then the 'Date' field.

Accepted Answer

For the Login Audit Trail Date field, set the Summary Type to 'Maximum'.

Answer

On the Results subtab, add the 'Login Audit Trail Fields...' join and select the 'Date' field.

Answer

On the Results subtab, add a Formula (Date) field with the formula: {salesrep.logindate}.

Answer

On the Criteria subtab, add a Summary Criteria filter for the Login Audit Trail Date.

Question 5

A user is assigned a custom 'Sales Manager' role. The role has 'Edit' permission for Sales Orders. The administrator has also assigned this user a global permission of 'View' for the Sales Order record type. When the user attempts to edit a sales order, what will be the result?

Accepted Answer

The user will be able to edit the sales order because the highest permission level granted is always applied.

Answer

The user will be able to edit the sales order because role-level permissions take precedence over global permissions.

Answer

The user will only be able to view the sales order because global permissions override all role-level permissions.

Answer

The user will receive a permission violation error because of the conflicting permission levels.

Question 6

A new 'Project Code' custom transaction body field needs to be added to Sales Orders. This field should be a dropdown list that shows only the 'Project' type custom records associated with the customer selected on the Sales Order. Which settings on the custom field definition are required to achieve this filtered list behavior?

Accepted Answer

Type = List/Record, List/Record = Project, and on the Sourcing & Filtering subtab, use 'Filter Using' to select 'Customer' in the first dropdown and 'Customer' in the second.

Answer

Type = List/Record, List/Record = Project, and on the Sourcing & Filtering subtab, set 'Source List' to 'Customer'.

Answer

Type = Multiple Select, List/Record = Project, and on the Validation & Defaulting subtab, create a formula to link to the customer.

Answer

Type = List/Record, List/Record = Customer, and on the Sourcing & Filtering subtab, set 'Source From' to 'Project'.

Question 7

True or False: Once a SuiteBundle is installed in a production account, it can be uninstalled, and all its components, including custom records with data, will be permanently removed.

Accepted Answer

False

Answer

True

Question 8

An administrator is tasked with creating a custom form for a new 'IT Asset' custom record. The form must have three distinct sections: 'Hardware Details', 'Software Licenses', and 'Maintenance History'. How can the administrator create these visual sections on the form to organize the fields?

Accepted Answer

On the custom form, under the 'Screen Fields' subtab, add new fields of type 'Field Group'.

Answer

Create three separate custom forms and link them using the 'Linked Forms' subtab.

Answer

Create three custom sublists and assign the fields to the appropriate sublist.

Answer

On the custom record definition, define three field groups under the 'Subtabs' section.

Question 9

A financial controller needs a KPI on their dashboard that displays the 'Days Sales Outstanding (DSO)' for the previous month. This calculation requires a complex formula involving total credit sales and average accounts receivable, which is not available as a standard KPI. What is the most efficient way for an administrator to provide this on the dashboard?

Accepted Answer

Create a summary saved search that uses a formula field to calculate DSO, and then create a custom KPI that uses this saved search as its source.

Answer

Create a custom report with the DSO formula and add it to the dashboard as a Report Snapshot.

Answer

Use a KPI Scorecard portlet and manually enter the formula in the scorecard setup.

Answer

Add a Custom Content portlet to the dashboard and use HTML to display the results of a scheduled report.

Question 10

A company wants to track warranty information for inventory items. A 'Warranty Expiration' date field should exist on the Item Fulfillment record. This date must be automatically calculated as one year from the fulfillment date. Users should not be able to edit this calculated date. How should an administrator configure this custom field?

Accepted Answer

Create a Date field, check the 'Formula' box, set the formula to `ADD_MONTHS({trandate}, 12)`, and set the Display Type to 'Disabled'.

Answer

Create a Date field, do not check 'Formula', and use a workflow to set the field value on record save.

Answer

Create a Date field, check the 'Formula' box, set the formula to `{trandate} + 365`, and leave the Display Type as 'Normal'.

Answer

Create a Sourced field that sources the 'Date' from the transaction and adds one year.

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