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Exam Information
Official specifications published by NetSuite
Exam Format
Registration
Validity
Skills this practice test covers
- Build saved searches with summary types, formulas and expressions, then share the results.
- Choose between custom forms, online forms, custom fields and custom records for a business need.
- Automate a process with SuiteFlow and install or update SuiteBundles.
- Design custom roles with Global Permissions, subsidiary access and limited access for outside users.
- Protect data with File Cabinet controls, two-factor authentication and safe offboarding.
- Run CSV imports, prepare for a new release in Release Preview and troubleshoot user problems.
Explore related topics
NS-ADMIN exam content
6 domains · 34 topics · 220 of 228 questions sorted by domain
SuiteAnalytics42 questions
This area is about getting the right data to the right people. Candidates define advanced saved searches, pick the record a search starts from, choose between sharing a search and a report, monitor search use, and publish dashboards.
Skills tested
- Define an advanced saved search with summary types, formulas and the expression builder.
- Pick the record type a search should be based on to return the needed results.
- Choose between a saved search and a custom report for alerts, schedules and emails.
- Monitor who runs, edits or deletes a saved search.
- Publish a dashboard and choose between KPI Meters, KPI Scorecards, Snapshots and Reminders.
Questions by topic
- Saved Searches6
- Dashboards2
- Advanced Saved Search Configuration15
- Dashboard Elements7
- Search Monitoring and Access2
- Publishing Dashboards5
- Search Result Sharing5
SuiteBuilder46 questions
SuiteBuilder is NetSuite's point-and-click customization. Candidates choose and restrict custom forms, create online forms, set up layouts and printing, configure custom fields, and decide when a custom record fits better than a custom list.
Skills tested
- Decide whether to set a field option at the field level or on the form.
- Restrict users to a custom form with the Preferred, Restricted and Enabled settings.
- Create and publish online forms with duplicate detection.
- Compare field display types such as Hidden, Disabled, Normal and Inline text.
- Choose between Record is Parent and a published sublist search for child records.
Questions by topic
- Custom Records13
- Custom Fields11
- Form Customization13
- Online Forms5
- Layout Customization4
SuiteCloud Platform32 questions
This area covers automating and extending NetSuite. Candidates order the steps to build a SuiteFlow workflow, find every automation running on a record, install and update SuiteBundles, and pick the right tool to move data in and out of NetSuite.
Skills tested
- Order the steps to create a SuiteFlow workflow for a given scenario.
- Find all workflows and scripts that run on a record type.
- Install, update and uninstall SuiteBundles from the bundle repository.
- Compare managed and non-managed bundles and how each one is updated.
- Choose between SuiteTalk web services, SuiteScript, SuiteAnalytics Connect and CSV Import for a data task.
Questions by topic
- SuiteFlow17
- SuiteBundler10
- Extending NetSuite5
Setup and Administration43 questions
This area covers how the account is set up and who can do what in it. Candidates build custom roles, use Global Permissions and the Core Administrator Permission, manage sandbox, production and Release Preview environments, use the Multi-Language feature and run CSV imports.
Skills tested
- Build custom roles from a Center instead of assigning standard roles.
- Explain how subsidiary access on a role affects entity records.
- Assign limited-access or custom roles to vendors, partners, customers and employees.
- Plan a sandbox refresh and testing in Release Preview.
- Use CSV Import advanced options and fix errors such as an invalid reference.
Questions by topic
- Manage Roles12
- Subsidiary Access Impact4
- Core Administration Permissions4
- CSV Import Advanced Options6
- Environment Management3
- Role Options and Access2
- CSV Import Error Resolution6
- Supporting users worldwide3
- Administrator Role Best Practices2
- Removing Users1
Data Security34 questions
Data Security asks who can see which data, and how that access stays under control. Candidates control File Cabinet access, set up two-factor authentication and single sign-on, spot permissions with high data access, and close the gaps when an employee leaves.
Skills tested
- Control File Cabinet access with folder restrictions, group access and the Available Without Login option.
- Set login security such as password rules, two-factor authentication and single sign-on.
- Recognize permissions that give high levels of data access.
- Remove a departing employee's access and review the Login Audit Trail.
- Predict how changing a field value, such as an item's accounts, affects reports.
Questions by topic
- Data Access27
- Removing Users5
- General1
- Administrator Role Best Practices1
Working with NetSuite23 questions
The last area covers day-to-day support of the account. Candidates manage system alert email notifications, follow the New Release Test Plan, gather the facts needed to troubleshoot a problem, and check how many licenses are provisioned and in use.
Skills tested
- View and change system alert email notifications.
- Follow the recommended steps of the New Release Test Plan.
- Collect the information needed to troubleshoot a user's problem or slow performance.
- Check how many licenses are provisioned and how many are in use.
- Explain the steps and benefits of accessing the NetSuite Support Center role.
Questions by topic
- Preparing for Releases6
- Troubleshooting in NS12
- CSV Import1
- Notifications2
- Environment Management2
Requirements
- Required: pass the NetSuite SuiteFoundation exam first.
- Recommended: a year or more administering a NetSuite account with heavy customization and reporting needs.
- Recommended: experience supporting users, plus a grasp of standard business processes and accounting practices.
About the NS-ADMIN exam
NS-ADMIN is NetSuite's exam for the person who keeps a company's NetSuite account running: its roles, forms, saved searches, data imports and security settings. It is the second exam on the way to the title, so SuiteFoundation must be passed first. NetSuite suggests about a year of hands-on experience configuring and managing an account before booking. Passing earns the NetSuite Certified Administrator certification.
SuiteBuilder has the most questions in the PlanetCert practice test, followed by Setup and Administration and SuiteAnalytics. The explanations help most where two settings look alike, such as a field made mandatory on the field or on the form, or a custom record and a custom list. Study Mode suits Data Security, where questions on the File Cabinet and on permissions need a careful read. Brainy AI Assistant can explain how Global Permissions differ from the Core Administrator Permission, or why a CSV Import fails on an invalid reference.
How to earn the certification
- Earns
- NetSuite Certified AdministratorProfessional
- Before
- SuiteFoundation NetSuite SuiteFoundation
Required before the Administrator exam. It covers the NetSuite basics that this exam builds on.
- SuiteFoundation NetSuite SuiteFoundation
- After
- NS-ERP NetSuite ERP Consultant
A next step for administrators who move into setting up NetSuite's ERP processes for clients.
- NS-ERP NetSuite ERP Consultant
How to prepare for NS-ADMIN
- 1
Practise every task in a sandbox
Use a sandbox or test account to build a custom role from a Center, a custom form, a custom record and a CSV import. Then switch to each role and check what it can reach.
- 2
Write saved searches until they are routine
SuiteAnalytics rests on saved searches. Build several with summary types, formulas and expressions, email their results on a schedule, and publish a dashboard to a role.
- 3
Give SuiteBuilder the most time
SuiteBuilder holds the most questions in the practice test. For each feature, note the one setting that decides the outcome, such as Preferred or Restricted forms, field display types, sourcing and Record is Parent.
- 4
Rehearse a release and a departure
Read the New Release Test Plan and list what to test in Release Preview. Then write out the steps for removing an employee who leaves, including a check of the Login Audit Trail.
- 5
End with timed practice
Take the NS-ADMIN practice test in Timed Mode once each area has been reviewed. Ask Brainy AI Assistant why a wrong option fails, for example why the full Administrator role is not the right everyday login.
Start a timed NS-ADMINrun
Who NS-ADMIN is for
- Administrators who own a company's NetSuite account, from user roles to data imports.
- Consultants and implementation specialists who customize NetSuite for their clients.
- Business analysts and support specialists who hold SuiteFoundation and want the administrator title.
Typical job titles: NetSuite administrator · Systems administrator · Business systems analyst · NetSuite consultant · Implementation specialist · Technical support specialist
NS-ADMIN glossary
19 terms from the exam objectives and the vendor's official material, each defined in a sentence.
- Core Administrator Permission
- Administration permissions that can be added to a custom role, so a user can handle admin tasks without the full Administrator role.
- CSV Import
- The NetSuite Import Assistant, which adds or updates records from comma-separated files, with field mapping and advanced options.
- Custom record
- A record type that an administrator defines to store data that NetSuite's standard records do not hold.
- File Cabinet
- NetSuite's file storage area, where folders and files can be limited to certain users or made available without login.
- Global Permissions
- An employee record feature that gives a person extra permissions across all of their roles at once.
- KPI Meter
- A dashboard portlet that shows one key performance indicator as a gauge against its target or range.
- KPI Scorecard
- A dashboard portlet that compares several key performance indicators across chosen periods in one table.
- Login Audit Trail
- A NetSuite search of login attempts that shows who signed in, when, from which address and with which role.
- Managed bundles
- Bundles that their creator can update in every account where they are installed by pushing out a new version.
- Record is Parent
- A custom field setting that shows child records as a sublist on the parent record, where new child records can be added.
- Release Preview
- A temporary account, copied from production, where administrators test the next NetSuite release before it reaches their account.
- Sandbox
- A separate copy of a NetSuite account used to test changes and to train users without touching production data.
- Saved search
- A reusable NetSuite search with its own criteria, result columns and sharing settings, which can feed lists, dashboards and email alerts.
- SuiteAnalytics Connect
- The NetSuite service that lets outside reporting tools read account data through ODBC and similar drivers.
- SuiteBundle
- A package of customizations, such as fields, records, scripts and workflows, that can be installed in another NetSuite account.
- SuiteCloud Plus
- A NetSuite license add-on that raises processing capacity, such as the number of CSV Import threads that can run at once.
- SuiteFlow
- NetSuite's point-and-click workflow tool, which automates a business process with states, actions and transitions.
- Summary types
- Saved search settings such as Group, Count, Sum, Minimum, Maximum and Average that roll many result rows into totals.
- Two-Factor Authentication (2FA)
- A login check that asks for a code from a second device after the password is entered.